This article was written by Kevin Dennis, editor of WeddingIQ.
A career in the wedding industry has to be one of the most rewarding and simultaneously most stressful jobs around. While rarely (at least not on a good day) do wedding professionals have to save lives or put theirs in peril, they are responsible for a very important day that doesn’t come with any do-overs. Top that off with intense event logistics and the need to make it all look effortless, and you have a solid recipe for stress.
Finding ways to alleviate that stress yet still deliver incredible weddings should be a top priority to any wedding professional. One way to curb the nail-biting moments is to incorporate technology into your workday that takes some of the burden off of you.
Here are some of our favorite apps for streamlining your work:
Zipwhip for Client Comms
We use Zipwhip for all of our client texting. The beauty of this program is that you can have personalized conversations with customers through one number on your computer. You can skip the hassle of sharing personal mobile numbers and still be just as available.
Canva for Content Creation
Nothing beats the expertise of a professional designer but when you’re in a pinch, Canva is a great, free design program that allows you to create branded content for your wedding business. They have thousands of templates for nearly every need you can imagine- from Facebook covers and Instagram-friendly graphics to presentation slides.
Schedugram for Social Media
One of the best things about Facebook has been the ability to pre-schedule your posts. Unfortunately, Instagram has not had the same option but now there are third party apps like Schedugram that allow you to do just that. Schedule your posts as well as the first comment (aka #hashtagcity).
Zoom for Client Meetings
Zoom is a great high-quality option for video streaming, ideal for client meetings and group conference calls. If you use Google Calendar, you can add a Chrome extension that allows you to create a new Zoom meeting within the calendar entry. Those who offer webinars will find that it doubles as great educational software.
Dropbox for File Management
Sharing files can sometimes be a challenge if they are large and take a long time to download. Dropbox is cloud storage that allows you to upload files like documents or images from your phone, device or computer to folders that you can then easily share with your team or send to a client.
Basecamp for Projects
Project management involves a lot of moving parts, but you don’t have to get buried by the details when you use Basecamp. Quickly and easily assign tasks, monitor projects, track down overdue items and know in a glance what the status of even your most complicated endeavor is.
These are my go-to apps and programs to help relieve stress and I hope they can alleviate some for you too!
Kevin Dennis is the editor of WeddingIQ and the owner of Fantasy Sound Event Services, a full-service event company based in Livermore, California. Dennis is the past president for Silicon Valley NACE, and national vice president for WIPA.