This post was written by Leila Lewis of Be Inspired PR. As a business school graduate from Santa Clara University, Leila (Khalil) Lewis’ career began in publishing, where she worked in marketing and editorial roles for business and lifestyle publications. Since transitioning into the wedding business in 2004, Leila has over 10 years of wedding marketing experience under her belt, and is the industry’s go-to for wedding public relations services, brand development and business consulting.
When you look back at your day and remember how busy and stressed you felt, take a second to think about what you actually accomplished. If you are able to check a number of tasks off of your to-do list, good for you! If you are realizing that you may not have spent your time so productively, it is time to make some changes in your day-to-day routine.
Here are some tips on getting organized and maximizing your productivity!
1. Start the mornings off right: There’s nothing more stressful than running late and trying to grab everything you need for the day last minute, nervous that you’ll forget something. Mornings like these always put us in a frantic mood. A productive day usually begins with the previous night. Before you go to sleep, pack your bag with all of your work essentials. If you are going to be in the office all day make sure you bring snacks, lunch, and a water bottle. It can be hard to focus if your stomach is growling.
2. Plan it out: At the very beginning of the day decide what you are going to accomplish. If you have a game plan, you are more likely to stick to it and finish the work you need to get done. This is also a great way to measure your productivity at the end of the day. It is extremely satisfying to cross tasks off your list as you finish them.
3. Focus on one task at a time: While we think that multitasking is so important in the office, often times we are much more productive when we give all of our attention to one project. At the beginning of the day, read and respond to all of your emails so you can feel good about an empty mailbox, even if it’s only empty for a minute. Concentrate on what you are doing instead of becoming preoccupied with other things you have to do. By following this rule you will finish complete projects instead of jumping from task to task.
4. Take a second: Just because you have a lot to do does not mean that you need to be working every minute of the day. If you are starting to feel distracted, take a 15-minute break. You will be more productive when you return and make up those 15 minutes in no time. Sitting at a desk all day can make you feel lethargic and stiff, so make sure you move! Whether you take a quick walk around your building or schedule a 30 minute yoga class during your lunch break, getting your blood moving will help you stay focused and productive.
5. Rely on the people that are there to help: Sometimes we think we can do it all, but the truth is we can’t. It is so important to delegate the work that is not crucial for you to complete on your own. You hired your employees for their skills and work ethics, so trust them with the projects that you may not be able to get to. By handing off tasks, your to-do list will become much more manageable.
Don’t be intimidated by the long list of things you need to do. Prioritize and do what you can with the time you have. You’ll be surprised at how much you can accomplish in one day!