From time to time, weather, personal events and more can impact your daily work schedules, and sometimes you and members of your team may have to work from home or on-the-go. Today, it is easier than ever to connect with your employees, colleagues, clients and contacts virtually, so working virtually can be extremely productive.
Follow these top tips to maximize your productivity from a virtual office, working from home or travel:
- Hold your regular meetings:
In order to stay on top of your work, it is best to try to hold your regular and previously scheduled meetings, even if you have to do so on the phone. If you have the time and the resources to connect, it is best to keep your work moving, and stay in touch. This way, your work and decisions re moving forward, and your being out will not hold them up—which would ultimately lead to creating more work and stress for when you are back to your normal routine. If you are unable to join, see if a co-worker can run the meeting without you, and send you notes of the items discussed and next steps.
- Avoid distractions:
Working remotely can be distracting, if it is outside of your usual routine. Working from home, a trip, or a friend or family’s home can bring outside distractions which can draw your attention way from your workload. It is easy to get side-tracked by your laundry, an engaging conversation, or the TV. Do your best to set up a daily schedule, and dedicate a certain amount of time to the tasks you need to accomplish that day. Try to find a quiet area, free from distractions, where you can focus on your work and establish productivity.
- Share documents:
When you have your documents saved on a cloud, it is easy to access them on the go, and share with others. Using tools like Google Docs, you can quickly locate your work from any computer or tablet, even if you do not have your own work computer with you. Also, if you need to update or share these files, you can do so on-the-go, and not fall behind! Don’t have a Google email (Gmail) account? Set one up in just minutes for free!
- Use chat and video chat:
Using a chat system is a great way to stay connected, even when you are not in the office. Connect with your staff through chat systems such as AOL Instant Messanger or Gchat through your Google email, and keep updated on your workloads, questions and more. Additionally, you can hold your meetings face-to-face with video chatting, such as using Google Hangout. You just need a webcam and for your team to have Google email addresses.
- Stay in touch:
It is important to stay in touch when working out of the office, and keep your co-workers, other vendors and clients posted on your whereabouts. If you are going to be out of touch for a few days, be sure to set-up and out of office with information about how to contact you in case of an emergency, or directing to a co-worker who can manage any questions.
Working remotely is easier than ever before with today’s technology, but it is important to stay productive, communicate effectively, and set expectations to take advantage of your workday.