» How to Maintain a Consistent Brand Voice

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andy-ebon-squareThe following post was written by WeddingWire Education Expert Andy Ebon. Andy is the Founder of Wedding University and The Wedding Marketing Blog, and is an International Public Speaker, Writer and Consultant based in Las Vegas. Andy travels across North America and beyond, presenting to Associations, Wedding Industry Conferences, Regional Gatherings, and Local Meetings.

Continuity and consistency are first cousins in the execution of your marketing. Continuity is using marketing tools—like your WeddingWire storefront, website, social media content, logo, etc.— in a cohesive and recognizable manner. Basically, you want to be “you” across every potential client touch point. Consistency, on the other hand, is taking action with regularity. In other words: Being consistent with the use of those tools. This can mean posting to Facebook twice a day, blogging twice weekly, being in touch with your contacts at routine intervals and being sure that your advertising is in tune with most couples’ wedding planning journey.

The combination of updating with continuity and consistency, your brand and the company message forge ahead, leaving the impression of a progressive company both with engaged couples and your peers.

Remember, marketing is everything that touches the prospect or client—not just advertising or social media. Here are a few ways to maintain a consistent brand voice:

Keep it Short and Professional Over the Phone

For some couples, your phone manners is one of the first impressions of your business. Whether you are a one-person micro business or a company with many employees, the way anyone answers the phone should sound the same.

XYZ Company, this is Andy. How can I help you?

Simple, clear, to the point. If you are not the right person to assist, do your utmost to connect the caller with the correct person.

The best example I can offer for a smaller business is a catering professional in Atlanta. She updated her voicemail every day. Her script would go something like this:

Good day and thanks for calling. This is Shelley. Today is Tuesday, March 14th. I’ll be out of the office on client appointments this morning, but you can expect a callback after lunch. If your call requires immediate attention, don’t hesitate to text me at 777-777-7777 and I will do my best to your reach you even sooner. Thanks for calling, and make it a great day!

And, of course, when she was back in the office, the message would be updated. This kind of continuity is spectacular.

Keep Your Delivery and Set-Up Crew Sharp

When your staff members or delivery crew arrive at a venue, how are they dressed? Be sure that even this aspect reflects your company’s personality. A no-fuss option is a company t-shirt or polo-style shirt, accompanied by jeans or slacks.

The moment a venue representative sees you “in uniform,” you’ve broken the ice and are part of the team. Make sure you supply your crew with two or three shirts, so the uniform is always clean and ready to go.

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Don’t Slack with Print Media

The most frequent mistake I see in print ads or flyers is poor headlines. Your company name is not a headline. Your company slogan or favorite hashtag is not a headline. A headline is a phrase, usually accompanied by a visual, crafted to encourage the prospect to read the rest of the ad.

Avoid cliche words such as perfect, dream, unique, awesome and the like. It’s not just about your ad, but the other ads in a publication. Do your utmost to avoid verbiage you recognize in other ads. Make sure the ad is specific to your business and is told in your brand voice.

Are You Wasting Time with Social Media?

It’s always a good idea to periodically evaluate your approach to social media. The first thing to ask yourself is, “Am I using this to its fullest? Should I just drop it or revive it?” You also want to be honest about whether or not your social media content is helping potential clients and peers learn more about your brand personality.

If you are not using a social media platform frequently enough, then make it go away. If you are not measuring social media success across-the-board, then start. If you are not using analytics tools, such as those provided by WeddingWire, get going. Failure to ask these questions could mean you’re spending precious time on platforms that aren’t performing for you or just aren’t enjoyable to you. Your audience can tell when you’re just going through the motions, so be sure you’re invested in whichever platforms you choose.

Speaking of choosing social media platforms, it is easy to find the shiny, new object. Over time, you can wind up with 10 or more social media accounts. It’s far wiser to review what you are really using and the delete those that you don’t update or haven’t managed to engage meaningfully. You’ll usually find that about five platforms are serving you well. If a couple are underused, get them going. Settle in with platforms that really serve you and be solid on the frequency that works for your business.

Get Visual

We live in a highly visual society, so be sure your brand visuals are consistent with your brand voice. This means featuring a diverse variety of couples on your website, storefront, social media and advertising. It also means reviewing images a couple of times a year. Delete some and replace them with newer ones. Keeping your photos current is a reflection of staying up to date with style. Aging wedding dresses and decor do not reflect well on your company.

Typeface About-Face

Don’t forget fonts in your marketing brand evaluation. If you haven’t already, select a few that complement your logo design. Your choices of typeface should be limited about two on a single page. The eye has a difficult time adjusting to more than that. Have a sense about font sizes and make sure they work on all kinds of hardware: Smart phones, tablets and computers.

What Else To Consider

Each company has other factors to consider in continuity and consistency. Add to this list and revisit your thinking. When you review and refresh, it will move your business forward. This should be a regular activity to surpass the competition.

» Bridging Differences for Business Growth

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kathryn-hamm-2016This post was written by WeddingWire Education Expert Kathryn Hamm, Publisher of GayWeddings, the leading online resource dedicated to serving same-sex couples since 1999. Kathryn is also co-author of the groundbreaking book, The New Art of Capturing Love: The Essential Guide to Lesbian and Gay Wedding Photography. Follow her on Twitter @madebykathryn.

It’s the time of year that your phones are buzzing and your inbox is filling with new leads from happy couples, ready to finalize a wedding date and and all of the services they’ll need to design a celebration they’ll remember forever.  So, before engagement season comes to an end, be sure you’re ready to serve all potential clients—even the ones who may differ from you.

 

Start With A Self-Audit

Since we’re early in the season, let’s think about setting the stage for growth and begin with a quick self-audit. As your leads roll in, what patterns are you noticing? Collectively speaking, are the inquiries following patterns of years’ past? Are you having conversations with couples that follow the same trajectory of questions? Are the couples with whom you are meeting booking you for their weddings at a higher or lower rate than in previous years?

These are all important questions, which have been addressed in various ways by my EDU peers, to help you consider the efficiency of your business. And, now, more than ever, the WeddingWire Storefront for wedding professionals offers many robust tools to get answers to some of these reflective, data-based questions.

 

Consider Your Inclusivity, Part One

On the question of becoming more inclusive of same-sex couples, how’s that going for you? Are you looking at the leads you’re generating from same-sex couples and evaluating your success? Are you booking those couples? Where are those leads coming from? Are they satisfied with your service? Or are you not getting any inquiries from same-sex couples?

Before you get overly critical about the results of your efforts to be more inclusive of same-sex couples, please allow me to suggest a rough measure by which to judge your efficacy: recent research suggests that roughly 4-7% of the population identifies as LGBT (lesbian, gay, bisexual, transgender). Thus, it’s reasonable to set a goal for yourself to have 5-10% of your overall inquiries be represented by same-sex couples and 5-10% of your overall contracts to be represented by same-sex couples. When you think about your current track record and projections for 2017, how do your efforts measure up to that rough indicator?

wedding professionals differences diversity business practices

Consider Your Inclusivity, Part Two

My advice to you as you begin to challenge your old assumptions for growth in 2017 and not to, don’t just stop at being inclusive of same-sex couples. Have you considered what religious faiths seem most likely to book your services? What about couples of a different racial or ethnic group than the majority of you and/or your staff? For those of you who’ve been in the market since the days that we used phone calls and paper instead of text messages and electronic contracts, what sort of communications and success are you having with Millennial couples?

Challenging your assumptions, asking questions about what your first impulse is when marketing to and interacting with prospective clients, and taking steps to expand your comfort zone might result in broadening your business and solving a problem (that is a limitation to your ROI) you didn’t realize you had.

 

Bridging Beyond Discomfort

Ready for a deeper dive into converting a self-audit and openness to inclusivity to the next level? Begin by asking yourself these questions: When you open your inbox and see an inquiry from someone with a name you can’t easily pronounce or if you realize you can’t determine the gender of the person, what do you do next? When you meet a prospective client with a visible disability or encounter a language barrier, what do you? When a client identifies themselves to you as queer, how do you react?

Ultimately, it’s important to ask yourself if your well-intentioned concern about a lack of information or discomfort with someone unfamiliar to you negatively informs how you respond. You might find that you feel uncomfortable and less sure of yourself in a conversation, creating an awkwardness that interferes with the relationship. You might take longer to reply as you worry about what to do, thus reducing the chance that the inquiry advances. You might avoid asking the questions you normally would or give advice as you would because you are afraid you will say the wrong thing.

Many of you have shared stories like this with me. Sometimes, it’s clear that you have work to do. You need to have more conversations, continue to educate yourself and potentially even practice with some situation-specific role playing with colleagues you trust. But, sometimes, I find that many of you are open, are working hard to be inclusive but are so afraid of making a mistake that you silence yourself.

In either case, the best advice I can offer you is to listen with love, lead with love and serve with love. Approaching that which is unfamiliar to you with kindness and respect and without placing the burden on the people with whom you are unfamiliar to teach you is always the best way to go.

 

In Sum

It is critical that you prioritize what you know how to do and do well. That you are an expert in your set of services. That you are clear in how you define who you are and what you do. That you are clear on what the value is of those services you offer. That you know the rhythms of your local market. That you nurture and recruit new clients who are a good match for what your business offers. In these cases, working with strength within your comfort zone is key to a successful business.

But, I’m never one to rest on yesterday’s success. And I hope you aren’t either. I think it’s worth breaking out of your comfort zone and bridging into the unfamiliar to grow your business.

A true self-audit of your opinions, attitudes and comfort, along with an audit of the ROI on your business efforts these past few years, may tell the best story on the kind of growth you need to expand your business efforts and where best to get started. 

I wish you luck and I welcome your stories of success and setback!